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NCDOT Research and Innovation Symposium

Podium Presenter Guidelines

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Days Before Your Session

  • Review the email you received on January 30 to find your session details (date, time, room number) and contact information for your session’s Moderator.
  • Review the Attendee Info page for additional information on venue location, parking, etc.
  • Your Moderator should reach out to you to become familiar with your topic and presentation.
  • Confirm with the Moderator how much time you have for your presentation. Sessions are scheduled for 75 minutes and—with some exceptions—each session has three (3) presenters. Plan to speak for no more than 20 minutes plus ~5 minutes for Q&A immediately following your presentation.
  • Provide your Moderator with one or two questions about your presentation. The Moderator will ask these questions, if needed, to encourage further discussion from the audience during Q&A.
  • Prepare your presentation file(s) — e.g., PowerPoint, PDF, Video — to be compatible with Windows PC format. Your presentation will be displayed on a laptop PC provided in the session room. Do not plan to use your own computer. The laptop will have a Wi-Fi internet connection; however, if web access is needed for your presentation, you are strongly encouraged to download and run web content locally from the laptop rather than accessing the content live via the wireless connection if at all possible.
  • We strongly recommend using a widescreen (16:9 ratio) PowerPoint template. For convenience and consistency, you can use the official R&I Symposium PPT Template–however, this is not required.
  • IMPORTANT: Please upload your file(s) to our online portal no later than 9am on Monday, February 10, 2025. Your file(s) will be pre-loaded on the podium laptop PC for you.
Upload presentation file(s)

Day of Your Session

  • If you’ve made any late changes to your presentation file(s) after upload, inform the Help Desk staff at Registration Check-in. They will copy your new files to our server and alert your Room Technician.
  • Arrive at your session room at least 10 minutes early to meet with your Moderator and the Room Technician.
  • The Technician will assist you with finding your presentation file(s) on the podium laptop. We strongly recommend bringing a copy of your file(s) on a USB flash drive as a back-up.

During Your Session

  • The Moderator will introduce you by your Name, Title and Organization only. Your and other presenter bios are posted on the Summit Attendee Info website for attendees to read.
  • Keep within your allotted time. The Moderator will hold up cue cards to alert you at 10-, 5- and 0-minutes remaining.
  • During Q&A, questions may come from both the in-person and virtual audience. Virtual attendees will post their questions/comments in Zoom, and the Room Technician will read them aloud for you.
  • Virtual attendees may be unable to hear questions from the in-person attendees. When you respond, please repeat the question before answering.

After Your Session

  • Your presentation file(s) will be archived by ITRE and NCDOT and become public record. If there are any concerns about copyright or confidentiality in your presentation content, please make sure these concerns are resolved with all involved parties before the event.